MEA Group Terms & service

1. DEFINITIONS & INTERPRETATION

In these Terms and service of Business ("T&Cs"), the following definitions apply:

• "Agreement" means the contract between MEA Group and the Client to which these T&Cs form an integral part.
• "Client" refers to the individual or entity whose name and address are set out in the relevant instruction form.
• "Company" means any corporate entity for which MEA Group provides Services at the Client's request.
• "Entity" encompasses any incorporated or unincorporated body, trust, or legal arrangement, with or without legal personality, for which MEA Group renders Services.
• "Services" includes any work performed by MEA Group on behalf of the Client or any Entity, including company formation, corporate administration, management, secretarial, accounting, nominee and trustee services.
• "MEA Group" refers to the company named on the cover page of these T&Cs and includes any of its affiliated entities, directors, employees, agents, or representatives.

Words in the singular shall include the plural and vice versa. Terms not defined herein but defined in any Agreement shall carry the same meaning.

2. FEES AND SERVICES

2.1. The Client agrees to pay MEA Group's fees for Services, including recurring annual fees charged at prevailing rates. Fee increases will be notified with at least 30 days' written notice.

2.2. Invoices are payable immediately upon issue. Outstanding invoices beyond 30 days may incur interest at 4% per annum above the applicable base lending rate.

2.3. If payment is not received, the Client and Company authorise MEA Group to deduct owed amounts from any assets or funds held under MEA Group's control. MEA Group may retain a lien over documentation and property until full settlement.

2.4. The Client acknowledges that failure to pay for services may result in the Company being struck off. Liability for fees and disbursements continues until formal termination or dissolution.

2.5. The Client must notify MEA Group in writing within 30 days of an annual invoice if Services are no longer required. Failure to do so confirms acceptance of the invoice.

2.6. Services are provided on an annual basis unless agreed otherwise in writing. No refund or reduction will be made for partial periods.

2.7. MEA Group shall not pay interest on client-held funds unless specifically agreed in writing.

2.8. A termination fee of no less than AED 2,500 is payable upon discontinuation of Services, in addition to charges for document handling and external disbursements.

2.9. MEA Group may refuse instructions or cease Services at its discretion, with or without cause.

3. OFFICERS

3.1. Where MEA Group provides nominee / professional directors, officers, secretaries, council members, signatories, or other representative roles ("Officers"):

• Officers may consider Client input but shall act according to legal obligations and professional discretion.
• Resignation and replacement of Officers will occur upon written instruction by a majority of shareholders or beneficial owners.
• Officers may serve other companies, including those with competing interests. Confidentiality is maintained, and this does not constitute a conflict of interest.
• The Client shall indemnify Officers for all claims or losses incurred in good faith performance of duties, except in cases of dishonesty.
• Officers may resign if the Client fails to meet legal or payment obligations. In such a case, the Client appoints MEA Group as attorney to designate a replacement.
• A nominee role holder Agreement must be executed for each Officer appointment.

4. REGISTERED OFFICE

4.1. Where MEA Group provides a registered office address or mailing box:

• The address may not be used in public materials without written consent.
• The facility is licensed and may be revoked by MEA Group. Clients must change the address upon request.
• If the Client does not comply within 10 days, MEA Group may change the address unilaterally.
• If MEA Group relocates its offices, the Company's registered office may change accordingly. Clients will be notified in advance, but MEA Group is not liable for resulting costs.

5. GENERAL PROVISION

5.1. MEA Group may act as sponsoring entity for purposes where applicable.

5.2. Clients must keep their contact information current and notify MEA Group of any changes.

5.3. All instructions should be in writing. If accepted orally, MEA Group shall not be liable for misinterpretations.

5.4. Communications are deemed delivered if sent to the last known address or email. MEA Group is not required to prove delivery.

5.5. MEA Group and its Officers are not liable for failure to act on instructions due to missing or incomplete information unless gross negligence or fraud is proven.

5.6. MEA Group may disclose Client data to affiliates, regulators, or banks for compliance or operational purposes.

5.7. MEA Group may retain any commissions or rebates received from third parties without offsetting Client charges.

5.8. The Client agrees to indemnify MEA Group against claims arising from its good faith performance of Services.

5.9. Clients should seek independent legal advice. MEA Group's materials or communications do not constitute professional advice.

5.10. MEA Group may amend these T&Cs with reasonable notice.

5.11. These T&Cs are governed by the laws of the jurisdiction in which MEA Group is incorporated. Disputes may be brought in the DIFC, ADGM or another relevant common law court.

6. DATA PROTECTION & ANTI MONEY LAUNDERING (AML)

6.1. MEA Group complies with data protection laws and may be registered as a data controller.

6.2. Personal data may be shared with processors or authorities where required.

6.3. Confidential data may be disclosed to the Company registrar, authority, regulators or insurers if necessary to protect Client interests.

6.4. Data may be transferred in the event of sale or restructuring, subject to privacy safeguards.

6.5. MEA Group complies with AML obligations and may request KYC documents, source of funds, and background checks.

6.6. MEA Group may refuse to act if identity verification or due diligence is incomplete.

6.7. MEA Group may report suspicious activity without informing the Client.

6.8. Certifications must be performed by qualified professionals and dated with proper contact details.

6.9. Individual clients must submit certified ID and address documents.

6.10. Corporate clients must provide constitutional documents, shareholder registers, KYC for officers, and financial statements.

6.11. Additional documents may be requested at MEA Group's discretion based on regulatory requirements.